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Creating Accessible Presentations in Microsoft PowerPoint and Google Slides

Home/Accessible Technology/Creating Accessible Documents/Creating Accessible Presentations in Microsoft PowerPoint and Google Slides
Creating Accessible Presentations in Microsoft PowerPoint and Google Slides 2022-06-28T11:42:45+00:00

Creating Accessible Presentations in Microsoft PowerPoint and Google Slides

Microsoft PowerPoint and Google Slides are widely-used applications for creating slide show presentations. Slide show presentations are used to convey information visually and may include a combination of text, images, tables, graphics, and charts. In order for users of assistive technology to access these presentations, the presentation must be accessible.

  • Give every slide a unique title.
  • Set the reading order of slide contents.
  • Add alternative text to images and tables.
  • Designate a header row for each table.
  • Do not merge or split cells in tables.
  • Use meaningful and descriptive hyperlink text instead of “click here” or “more info”.
  • Ensure that color is not the only means of conveying information.
  • Make sure any included videos have captions or subtitles.

Check Your Document for Accessibility

  • PowerPoint has a built-in accessibility checker.
  • The Grackle accessibility add-on is available when logged in to Google Slides with your Highline credentials.

For Microsoft PowerPoint, learn more about best practices and how to make your presentations accessible with Windows, macOS, iOS, Android, and Office Online.

Videos on Slide Show Accessibility

These videos focus on Microsoft PowerPoint, but the concepts are applicable to Google Slides presentations as well.

Learn about making images and objects accessible.

Learn about the importance of slide reading order.