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Creating Accessible Documents in Microsoft Word and Google Docs

Home/Accessible Technology/Creating Accessible Documents/Creating Accessible Documents in Microsoft Word and Google Docs
Creating Accessible Documents in Microsoft Word and Google Docs 2022-06-28T11:43:33+00:00

Creating Accessible Documents in Microsoft Word and Google Docs

Microsoft Word and Google Docs are widely-used applications for creating text documents. The text within documents can be read with screen readers, making it more accessible for individuals with disabilities.

  • Format your document using built-in heading and paragraph styles.
    • For best screen reader compatibility, don’t use the “Title” style. Instead, use a single “Heading 1” for the title of the document. All other headings should start with “Heading 2” and cascade down from there.
  • Add alternative text to images and tables.
  • Designate a header row for each table.
  • Do not merge or split cells in tables.
  • Use meaningful and descriptive hyperlink text instead of “click here” or “more info”.
  • Ensure that color is not the only means of conveying information.

Check your document for accessibility

  • Word has a built-in accessibility checker.
  • The Grackle accessibility add-on is available when logged in to Google Docs with your Highline credentials.

For Microsoft Word, learn best practices and how to make your documents accessible with Windows, Mac, iOS, Android, and Office Online.

For Google Docs, learn how to make your documents accessible or how to use the Grackle accessibility checker.