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Meetings and Minutes

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Meetings and Minutes 2020-02-24T14:28:17+00:00

Meetings and Minutes

Present: Michael Pham, Lorraine Odom, Alice Madsen, Erik Scott, Astrid, & James Peyton

Meeting Notes:

Animals on Campus

  • Members of the council were given time to provide feedback to the proposed Animals on Campus Policy for a third reading.
  • Michael would like to call for a vote on this policy in the February meeting (2/26/18).
  • Francesca will send out a new copy with the grammatical change in the last line of the policy.

Weapons on Campus

  • Michael proposed that a new Weapons on Campus policy should reflect the HC Student Conduct Code (WAC 1321-125-100) language, which defines weapons as a prohibited conduct.
  • An addition was suggested regarding the ‘intent’ behind holding a knife, cutting, or stabbing instrument versus such weapons as a firearm, dagger, or sword.
  • A suggestion was made to change the term ‘pistol’ to ‘handgun’ in the second paragraph.
  • The council members agreed to run the next draft by members of the criminal justice program, who frequently have faculty members that bring weapons on campus as commissioned law enforcement officers.

Drug Free Campus

  • Michael presented the proposed changes to the Drug Free Campus policy.
  • Lorraine mentioned adding a clarifying line that people with a marijuana prescription, are not allowed to bring the drug on campus premises.
  • Michael asked for feedback on the second paragraph, and whether it needs to be so explicit on the consequences of violating the policy.

Drug Free Campus

  • Michael presented the proposed changes to the Drug Free Campus policy.
  • Lorraine mentioned adding a clarifying line that people with a marijuana prescription, are not allowed to bring the drug on campus premises.
  • Michael asked for feedback on the second paragraph, and whether it needs to be so explicit on the consequences of violating the policy.

Next Meeting Date:

  • February 26 (Monday), at 3:30 p.m. in 99-269.

Present: Michael Pham, Toni Castro, Alice Madsen, Erik Scott, Vanessa Primer, & James Peyton

Meeting Notes:

Animals on Campus

  • A motion was made to pass the policy as its written, seconded by Erik Scott, all voted in favor except for one. The Animals on Campus Policy was approved by Policy Development Council and will be moved up to the President’s Office.
  • Prior to the policy passing, Erik Scott shared notes from faculty senate expressing concerns that this policy could contradict a Human Resources procedure on reasonable accommodations.
  • Vanessa shared that student government put together a task force group to see if comfort animal could be defined and found that there was no good official definition the college could objectively follow.

Weapons on Campus

  • The committee supports the policy language matching the existing Student Code of Conduct text.
  • Vanessa proposed replacing the word ‘pistol’ with the word ‘firearm’ to encompass more gun types.
  • The Committee agreed to include the term ‘authorized contractors’ into the policy language.
  • To organize the policy, all the listed exceptions will be in the second paragraph.

Drug Free Campus

  • The committee supports the simplified “proposed revised version” of the policy. In addition, the committee recommends adding language to clarify/explain Federal prohibition vs. State’s legalization (of marijuana for example). Vanessa will forward language proposed by the Student Council. Toni will forward recommended language from SS commission.

Present: Michael Pham, Toni Castro, Alice Madsen, Erik Scott, Vanessa Primer, & James Peyton

Meeting Notes:

Animals on Campus

  • Jeff Wagnitz is waiting for information from the Access Services office as to whether this policy would affect any current comfort animal procedure they have in place.

Weapons on Campus

  • Erik Scott proposed new language to better define weapons and the intentions of those weapons.
  • Committee discussed accommodations to gun owners who do not want to leave their fire arms locked in their vehicle. Currently, Public Safety owns a safe that was purchased for the purpose of allowing people to safely store their fire arm. Michael will discuss the committee feedback and concerns with David Menke, Director of Public Safety and Emergency Management.
  • Michael will update the weapons policy and send out the newly revised version for campus feedback.

Drug Free Campus

  • The committee proposed language changes. Michael will update the policy and send out the revised version for campus feedback.

Policy Webpage

  • The new policy webpage will go live next week. The new page has reorganized the policies according to division, instead of alphabetically.
  • A link to the new site will be shared with committee members prior to announcing the change to campus.

PDC Bylaws

  • Executive Staff is proposing to additional non-voting members to PDC to accurately reflect the campus population.
  • In the 2018-19 school year PDC will have a set monthly schedule that works for all members.
  • Michael will research the campus organizational chart and employee number break-down data to examine which employee populations are under-represented at PDC.
  • With a new Director of HR, it is the committees hope that a new WPEA member will be assigned to the council very shortly.

Present: Michael Pham, Sy Ear, Emily Lardner, Tessa Bowen, Sam Alkhalili, Heather McBreen

Meeting Notes:

Draft Proposal for restructure of PDC

• Michael presented a Draft proposal for restructuring PDC
• Discussion included: Should there be a consistent format in which policies must be presented to the PDC as a proposal (such as listing the intent, which RCW, WAC or laws are referenced, who is impacted, etc.)? This would help define whether policies are ready to be considered by the PDC or not. Perhaps provide questions to be asked and answered.
• The council can request from the President to include another department/ division/ group to be represented
• Build in language that every x (5?) years PDC reviews policies- in accordance with accreditation standards
• PDC creates a calendar to review on a regular and defined schedule ( review policies by both date and importance)

Animals on Campus (Policy 4020)

• Michael resubmitted Animals on Campus Policy that was adopted by PDC in Feb 2018
• Council recommended to forward to HR and Access Services for review and feedback prior to taking another action
• Emotional support animals are not confined to the same definitions as service dogs. Therefore an emotional support animals could be any animal as it is up to the discretion of the owner. Where would Highline draw the line if comfort animals were allowed?
• Different kinds of service/ emotional support/comfort animals need to be clearly defined
• Campus housing needs to be included in updated policy

Facility-use (Policy 4070)

• Michael submitted first reading of Facility Use Policy
• Procedure (draft from) was also presented, discussion included:
• needs a policy number assigned when ready
• how to define/ know which external/ sponsored groups are compatible with goals of Highline

Present: Sy Ear, Sam Alkhalili, Mohamed Jama, Heather McBreen, David Menke, Summer Korst, Rachel Collins 

Meeting Notes: 

Animals on Campus

• Summer Korst and David Menke were present to discuss Summer’s proposed policy
• Summer’s policy is currently in place at both Wenatchee and Bellevue College
• The council agreed that HC needs a more robust policy to guide the campus either way
• The council discussed the ability to inform faculty and staff of the presence of emotional support animals without breaking any privacy laws
• Each emotional support animals would have to be filed as a disability accommodation

Facility Use

• Rachel Collins was present to discuss her proposed Facility Use Policy
• Rachel explained that it is necessary to have a policy that guides who pays for rentals and how funds are to be generated under what circumstances
• Rachel stated that fees are always associated with everything that happens on campus, there are no “free events” even when waived
• Conference Services is auxiliary in which all department funds are generated from external rental fees
• The council discussed how to word the policy to reflect free speech rights while also protecting the college from groups that conflict with HC’s ideas and interests

Present: Michael Pham, James Peyton, Sam Alkhalili, Tessa Bowen, & Emily Lardner

Invited guests: David Menke, Rachel Collins, Jenni Sandler, & Francesca Fender (note-taker)

Meeting Notes:

Board of Trustee Travel (Policy 1030)

  • The proposed policy is trying to meet state compliance standards.
  • The proposed policy and process is already happening, and the proposed policy does NOT include any changes to the process.
  • Sam Alkhalili made a motion to approve the Board of Trustees Policy as it was presented.
  • All approved. The motion was passed.

Animals on Campus

  •  Michael Pham made a motion to pass the ‘Service Animal Policy’ with the correction of making the distinction to state that it applies to ‘inside campus buildings’.
  • The motion to pass the policy was also dependent on the committee creating and discussing a separate ‘Emotional Support Animal’ policy at a later time.
  • All approved. Motion was passed

Facility Use

  • Michael Pham made a motion to pass the ‘Facility Use Policy’ with a removal of the text in the parenthesis stating that rentals must adhere to the mission of the college.
  • All approved. Motion was passed.

Restructuring Policy Development Council

  • Michael Pham made a motion to pass the restructuring proposal for PDC.
  • All approved. Motion was passed.