Three pilot colleges (FirstLink colleges) have migrated and are continuing to optimize the system’s functionality, to be followed by groups of other colleges in staggered phases. Colleges in the FirstLink group went live with ctcLink in August 2015 (Spokane, Spokane Falls and Tacoma). As with any project of this size, the exact timelines are somewhat fluid, with frequent review and monitoring.
The Highline College ctcLink project team is keeping a close eye on project progress and will communicate timelines for various activities as they become clearer. At this time, Highline is planning to go live in February 2021 as part of Deployment Group 4.
While the larger project is technically being managed by the SBCTC, we have a good deal of work that can and should be done now in order to prepare us and set the stage for a successful transition at Highline. We have successfully completed a critical process called business process mapping and, as of October 2019, moved to the Implementation Phase of ctcLink.
Business Process Mapping (BPM) and More: BPM activities concluded early in 2019. During this time, through a series of facilitated workshops, Highline College subject matter experts (SMEs) and consultants identified and documented well over 200 current business processes related to business activities. This is a huge accomplishment. Now, we are conducting a change impact analysis, based on how these same processes will be accomplished using the ctcLink software.
Implementation Phase: Highline officially entered the Implementation phase of the ctcLink project in October 2019. Many of Highline’s subject matter experts (SMEs) will be engaged with the State Board to participate in Business Process Fit Gap sessions, complete local configuration guides, validate data and test processes. This phase will last approximately 15 months.