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Student Rights &
Responsibilities
FERPA Rights Regarding Educational Records
Students at Highline Community College have certain rights regarding
their educational records. These rights are part of the federal
legislation known as the
Family Educational Rights and Privacy Act (FERPA)
Students have the right to:
1) Inspect and review their educational records within 45 days of the
day that the College receives a request for access.
Students should submit a written
request to the office of the Vice President for Student Services
(Bldg. 6, room 218) that identifies the record(s) they wish to inspect. The
Executive Assistant to the Vice President will make arrangements for access and notify the student
of the time and place where the records may be inspected.
2) Request an amendment of the student education record(s)
that the student believes are inaccurate or misleading.
Students may ask the College to amend a record that they believe is
inaccurate or misleading. They should write the Vice President, clearly
identify the part of the record they want changed, and specify why
it is inaccurate or misleading.
NOTE: Students who wish to request a change of grade
from an instructor that has been recorded correctly must follow
separate complaint procedures. Information about how to challenge a
properly recorded grade is available from faculty, advisors, and
deans.
If the College decides not to amend the record as requested by the
student, the Highline Registrar will notify the student of the decision and
advise the student of his or her right to a hearing regarding the
request for amendment. Additional information regarding the hearing
procedures will be provided to the student when notified of the
right to a hearing.
3) Consent to disclosure of personally identifiable
information contained in the student's education records, except to
the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosures without consent Is to school
officials with legitimate education interests. A school official is
a person employed or contracted by the College in an administrative,
supervisory, academic or research, or support staff position
(including campus security personnel); a person,
company or agency with whom the College has contracted (such as an
attorney, auditor, collection agency, public service agency,
education agency or school); a person serving on the Board of
Trustees; a student serving on an official committee, such as a
disciplinary or grievance committee, or assisting another school
official in performing his or her tasks. Volunteers and interns
serving in any of these capacities are also considered school
officials.
A school official has a legitimate education interest If the
official needs to review an education record to fulfill his or her
professional responsibility.
Upon request, the College discloses education records without
consent to officials of another schools in which a student is
concurrently enrolled, or seeks or intends to enroll.
The College also may publish or provide the following directory
information to any person who requests it: Student name, major field
of study, participation in officially recognized activities or
sports, weight and height of members of athletic teams, dates of
attendance or degrees and awards received. In addition, the College
provides to military recruiters the following additional directory
information: address, telephone listing, date and place of birth,
level of education, academic major, and the educational institution
in which the student most recently was enrolled.
Students who do not wish the College to release their directory
information must notify the Registrar in writing.
4) File a complaint with the U.S. Department of Education
concerning alleged failures by the College to comply with the
requirements of FERPA.
The name and address of the office that administers FERPA
is:
Family Policy Compliance Office
Department of Education
600 Independence Avenue SW
Washington, DC 20202-4605
Last updated:
September 11, 2009
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