Records & Transcripts:
Former Students: Your ID Number Has
Changed!
How will this affect you? In July 2002, in accordance with state law SB5509, colleges and
universities in the state started greatly restricting use of your
Social Security Number to identify you and your records. This law is
intended to add additional protections to your privacy, your
identity, and your records.
Abbreviations:
SSN = Social Security Number
SID = Student Identification number.
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Use of the SSN as a student identifier has always been voluntary.
After April 28, 2002, students will no longer be able to use their
SSN to register or use services at the college. Instead, students
will use their new SID to conduct business with the college.
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Your new SID will be a number assigned by the college. Like your SSN,
it will be a nine-digit number, but it will be completely different
from your SSN.
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As of April 29, 2002, students’ SSN is no longer valid for
registration or other college services.
-
Your new SID number will appear on class rosters and other college
documents and records. Your SSN will not appear on such college
records, except official transcripts.
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You will need your new SID to access web services, your records, and
to register, etc.
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How do you find out your new SID number?
One of the following ways:
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Order an Unofficial Transcript
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Show your picture ID to the office of Admissions/Entry Services or
Registration & Records Located in building 6.
Acceptable ID is:
State issued driver's license
Military ID
Passport
Be sure to safeguard your new SID – it’s not the same as your SSN
but it is still confidential and could provide access to your
records.
Keep your old ID number confidential, too, since it appears on
records printed before July 2002.
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What about your student Photo ID Card?
The college will issue new Photo ID cards free of charge to students
who turn in their old photo ID card. The new photo ID card will have
your new SID on it instead of your SSN.
For former students who no longer have an ID
card, a new card will be issued for a fee of $9.00.
Your new photo ID will be valid in the same ways as your old photo
ID, e.g., in the library and in the computer lab.
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Do you still need to give your SSN to the college?
Yes – but it’s important to know that the SSN would never be used as
the SID number that would appear on class rosters and most other
documents. Generally, the SSN would be stored confidentially in your
records and used only for necessary purposes as authorized by law.
Those purposes could include:
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Financial aid, including loan deferments from other colleges or
universities.
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Hope Scholarship and Lifelong Learning (tuition tax credits).
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Financial aid-related verifications through National Student
Clearinghouse.
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Workforce or unemployment data matching purposes.
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Official transcripts for identification of official records. Both
your SID and SSN will appear on official transcripts.
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Assessment/accountability research projects authorized by the
college and/or the state of Washington. (Although your SSN will
provide a preliminary match for research, the published results will
never include personally identifiable information about you.)
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Other legitimate uses authorized under state law SB5509.
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Other questions?
Please contact the college’s office of
Registration & Records.
Email
Phone: (206) 878-3710 extension 3242
Location: Lower level building 6, Highline campus
Back to Records & Transcripts page
Last updated:
October 22, 2007
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