Financial
Aid Office “Enrollment Snapshot/Census Date” Policy
Effective Spring Quarter,
2008
Friday, April 4th
This
policy applies to students who are receiving grants (Pell, SEOG, SNG,
and/or HCC Grant) and who make changes to their enrollment level
after receiving a disbursement of aid. Enrollment levels for these
students will be checked at 5:00 pm on the 5th day of the quarter to determine if grant aid needs to be
adjusted upwards or downwards. This date and time is called the
financial aid “enrollment snapshot/census date.”
There are
4 enrollment levels:
·
Full-time
(12 or more credits)
·
¾-time (9
-11 credits)
·
½-time (6
– 8 credits)
·
Less than
½-time (1-5 credits)
Students
who make changes to their enrollment level by 5:00 pm on the 5th day of the quarter (the enrollment
snapshot/census date) will have their grant aid adjusted upwards and
downwards, as appropriate, to ensure that the amount of the grant
aid matches the enrollment level. Changes made to enrollment level
after the enrollment snapshot/census date will not result in any changes to
financial aid grant amounts.
What does
this mean for you?
If you
increase or decrease your enrollment level through the enrollment
snapshot/census date,
your grants will be adjusted, as appropriate, to ensure that they
are the appropriate amount given your enrollment level. If aid is
decreased after financial aid grants applied toward your tuition and
fee charges, some of the aid that paid charges may have to be
returned to the Financial Aid Office, which will result in a balance
owing at the Cashier’s Office.
If you
increase your enrollment level after the enrollment snapshot/census date,
your aid will not be increased. This means, for example, that a
student who is enrolled in 10 credits as of the enrollment snapshot/census
date,
and who later adds a 2 credit class, will not have his/her aid
adjusted upward to the full-time level. Rather, the aid will remain
at the ¾-time level, and for Satisfactory Academic Progress
purposes, the student will be held accountable for completing a
¾-time course load. Please be aware that being on a wait list
for a class is not the same as being enrolled in a class.
Students waitlisted for a class should attend the first class and
have their instructor sign an add/drop form to admit them into the
course. Add/drop forms are available from the Registration
Office and must be submitted back to their office by the 5th day of
the quarter.
If you
decrease your enrollment level after the enrollment snapshot/census date,
your aid will not be reduced. This means, for example, that a
student who is enrolled in 15 credits as of the enrollment snapshot/census
date,
and who later drops a 5 credit class, will not have his/her aid
reduced to the ¾-time level. Rather, the aid will remain at the
full-time level and for Satisfactory Academic Progress purposes, the
student will be held accountable for completing a full-time course
load.
Financial aid regulations do not allow schools to make exceptions to
their “enrollment snapshot/census date” policy, regardless of a student’s
circumstances.
Last updated:
March 27, 2008
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