Grades, Transcripts &
Records:
Former Students: Your ID Number Has
Changed!
How does this affect you?
In July 2002, in accordance with state law SB5509, colleges and
universities in the state started greatly restricting use of your
Social Security Number to identify you and your records. This law is
intended to add additional protections to your privacy, your
identity, and your records.
Abbreviations used below:
SSN = Social Security Number
SID = Student Identification number.
- Use of the SSN as a student identifier has always been voluntary.
Since April 28, 2002, students are no longer be able to use their
SSN to register or use services at the college. Instead, students
use their new SID to conduct business with the college.
- The new SID is a number assigned by the college. Like a SSN, it
is a nine-digit number, but is completely different from a SSN.
- Student SID numbers appear on class rosters and other college documents and records.
Student SSN will not appear on such college
records, except official transcripts.
- Students need their SID to access web services, their records, and to register, etc.
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How do you find out your new SID number?
One of the following ways:
- Order an unofficial transcript
- Show your picture ID to the office of Admissions/Entry Services or Registration & Records
located in building 6.
- Acceptable ID is:
- State issued driver's license
- Military ID
- Passport
Be sure to safeguard your SID – it’s not the same as your SSN but it is still confidential and could provide access to your
records.
Keep your old ID number confidential, too, since it appears on records printed before July 2002.
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What about your student Photo ID Card?
The college will issue new photo ID cards free of charge to students who turn in their old photo ID card. The new photo ID card will have your new SID on it instead of your SSN.
For former students who no longer have an ID card, a new card will be issued. (See
fee.)
Your new photo ID will be valid in the same ways as your old photo
ID, e.g., in the library and in the computer lab.
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Do you still need to give your SSN to the college?
Yes – but it’s important to know that the SSN would never be used as the SID number that would appear on class rosters and most other documents. Generally, the SSN would be stored confidentially in your records and used only for necessary purposes as authorized by law. Those purposes could include:
- Financial aid, including loan deferments from other colleges or
universities.
- Hope Scholarship and Lifelong Learning (tuition tax credits).
- Financial aid-related verifications through National Student
Clearinghouse.
- Workforce or unemployment data matching purposes.
- Official transcripts for identification of official records. Both
your SID and SSN will appear on official transcripts.
- Assessment/accountability research projects authorized by the
college and/or the state of Washington. (Although your SSN will
provide a preliminary match for research, the published results will
never include personally identifiable information about you.)
- Other legitimate uses authorized under state law SB5509.
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Other questions?
Please contact us via Email,
phone (206) 878-3710 extension 3242, or in person.
(lower level building 6)
Last updated:
February 23, 2010
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