Introduction
Thank you for visiting the Highline Community College Web site and
reviewing our Privacy Notice. This statement addresses collection, use,
and security of and access to information that may be obtained through
use of the Highline Community College Web site. This notice covers the
following topics:
- Information Collected and How it is Used
- Personal Information and Choice
- Public Access to Information
- Nondisclosure of Certain Personal Information
- Cookies
- Security
- Disclaimer
- Contact Information
This policy was approved June 18, 2002 by Highline Community College
Executive Staff.
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Information Collected and How it is Used
Information collected if you only browse this site.
If you do nothing during your visit to our Web site but browse, read
pages, or download information, we will gather and store certain
information about your visit. This information does not identify you
personally. We automatically collect and store the following information
about your visit:
- The Internet Protocol Address and domain name used. The
Internet Protocol address is a numerical identifier assigned either to
your Internet service provider or directly to your computer. We use the
Internet Protocol Address to direct Internet traffic to you. This
address can be translated to determine the domain name of your service
provider (for example, xcompany.com or yourschool.edu);
- The type of browser and operating system you used;
- The date and time you visited this site;
- The Web pages or services you accessed at this site; and
- The Web site you visited prior to coming to this Web site.
The information we automatically collect or store is logged and used by
Highline Community College only to improve the content of our Web
services and to help us understand how people are using our services.
Highline Community College analyzes the Web site logs to determine how
our Web site is being used, so that we may continually improve the
site's usefulness to the public.
What we collect if you volunteer information.
If during your visit to our Web site you participate in a survey, send an
e-mail, or perform some other transaction on-line, the following
additional information will be collected:
- The e-mail address, and contents of e-mail, for those who
communicate with us via e-mail.
- Information volunteered in response to a survey.
- Information volunteered through an on-line form for any other
purpose.
The information collected is not limited to text characters and may
include audio, video, and graphic information formats you send us.
We use your e-mail to respond appropriately. This may be to respond to
you, to address issues you may identify, to further improve our Web
site, or to forward the e-mail to another agency for appropriate action.
The use of survey information will be described as part of that survey.
Information from other on-line forms is used for access to on-line
student services, participation in instructional activities (such as
on-line quizzes or on-line discussions), searches of library and other
databases, and other activities as described in the specific
application.
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Personal Information and Choice
You may choose whether to provide personal information online.
Personal information is information about a person that is readily
identifiable to that specific individual. Personal information includes
such things as an individual's name, address, and phone number. A domain
name or Internet Protocol address is not considered personal
information.
We collect no personal information about you unless you voluntarily
provide it to us by sending us e-mail, participating in a survey, or
completing an on-line form. You may choose not to contact us by e-mail,
participate in a survey or to provide any personal information using an
online form. Your choice to not participate in these activities will not
impair your ability to browse the Highline Community College Web site
and read or download most information provided on the site.
Choosing not to participate in these activities may impair your ability
to use on-line student services, participate in surveys, and participate
in on-line instructional activities. On-line student services may be
conducted using Touch-tone registration, mail, or telephone, as
described in the section below on that specific service. Information
about participating in surveys is available by contacting the office
sponsoring the survey (identified on each individual survey), though
some surveys will not be available off-line. Information about
participating in instructional activities off-line is available by
contacting the instructor, though some instructional activities may not
be available off-line.
If personal information is requested on the Web site or volunteered by
the user, state law and the federal Privacy Act of 1974 may protect it.
However, this information is a public record once you provide it, and
may be subject to public inspection and copying if not protected by
federal or state law.
If you believe that your personal information is being used for a
purpose other than what was intended when submitted, you may contact the
Public Records Officer as shown in the Contact Information section of
this statement.
Highline Community College web site is a general audience site and we
do not knowingly collect any personal information from children. Users
are cautioned that the collection of personal information requested from
or volunteered by children online or by e-mail will be treated the same
as information given by an adult, and may be subject to public access.
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Public Access to Information
In the State Of Washington, laws exist to ensure that government is
open and that the public has a right to access appropriate records and
information possessed by state government. At the same time, there are
exceptions to the public's right to access public records that serve
various needs including the privacy of individuals. Exceptions are
provided by both state and federal laws.
All of the information collected at this site becomes public records
that may be subject to inspection and copying by members of the public,
unless an exemption in law exists. Statue
RCW 42.17. 260(1) states that:
Each agency, in accordance with published rules, shall make available
for public inspection and copying all public records, unless the record
falls within the specific exemptions of subsection (6) of this section
[RCW 42.17.260(6)], RCW 42.17.310, 42.17.315, or other statute which
exempts or prohibits disclosure of specific information or records. To
the extent required to prevent an unreasonable invasion of personal
privacy interests protected by RCW 42.17.310 and 42.17.315, an agency
shall delete identifying details in a manner consistent with RCW
42.17.310 and 42.17.315 when it makes available or publishes any public
record; however, in each case, the justification for the deletion shall
be explained fully in writing.
In the event of a conflict between this Privacy Notice and the Public
Records Act or other law governing the agency’s disclosure of records,
the Public Records Act or other applicable law will control.
The complete Revised Code of Washington (RCW) is available at:
http://wsl.leg.wa.gov/wsladm/rcw.cfm
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Nondisclosure of Certain Personal Information
You may be required to provide certain personal information when you
use the Web-enabled applications that are described below.
When using the applications, the following laws and regulations may
prevent Highline Community College from disclosing the personal
information about you except for directory information. Only directory
information can be released without student's authorization. Students
must sign a release in order to have any other information disclosed or
to withhold all information. Education information may be released to
other institutions that have requested the records and in which the
student seeks or intends to enroll. Information may be released to a
third party without student's consent if an emergency situation exists
or if information is requested officially by means of a subpoena, court
order or legal report. Additionally, Congress requires student
information to be released to military recruiters if officially
requested. Directory information may include student's name, address,
telephone number, date and place of birth, major fields of study,
participation in officially recognized activities and sports, weight and
height of members of athletic teams, dates of attendance, degrees and
awards received, the most recent previous educational agency or
institution attended by the student, and other similar information.
- Family Educational Rights and Privacy Act of 1974 (FERPA)
Section
438, Public Law 90-247 Title IV, as amended, 88 Stat 571-574 (20 USC
1232g) otherwise known as the Buckley Amendment Family Educational
Rights and Privacy Act.
- RCW 42.17.310 (a) exempts the following from public inspection and
copying: (a) Personal information in any files maintained for students
in public schools, patients or clients of public institutions or public
health agencies, or welfare recipients;
Credit Card Payment
Highline Community College may require you to provide certain personal
information in order to pay tuition and fees over the Web. The
information is required in order to verify your identity and to verify
your credit card number and expiration date. You may choose not to
provide this information, but if you choose not to provide it we will be
unable to apply tuition and fee payment over the Web, and you will have
to pay your tuition and fees in person. Contact the Business Office at
(206) 878-3710 ext. 3530 or
cashier@highline.edu for more
information.
In addition to the previously identified laws and regulations, the
following applies:
- RCW 42.17.310 (ss) exempts the following from public inspection and
copying: (ss) Credit card numbers, debit card numbers, electronic check
numbers, card expiration dates, or bank or other financial account
numbers supplied to an agency for the purpose of electronic transfer of
funds, except when disclosure is expressly required by law.
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Degree Audit
Highline Community College may require you to provide certain personal
information in order to perform a degree audit of your records over the
Web. The information is required in order to verify your identity. You
may choose not to provide this information, but if you choose not to
provide it we will be unable to display a degree audit of your records
over the Web, and you will have to request a degree audit in person.
Contact Registration at (206) 878-3710 ext. 3243 or
registrar@highline.edu for
more information.
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Financial Aid Inquiry
Highline Community College may require you to provide certain personal
information in order to obtain your financial aid status over the Web.
The information is required in order to verify your identity. You may
choose not to provide this information, but if you choose not to provide
it we will be unable to give you your financial aid status over the Web,
and you will have to obtain this information in person. Contact
Financial Aid at (206) 878-3710 ext. 3358 or
financialaid@highline.edu
for more information.
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Hope and Lifetime Learning Tax Credit
Highline Community College may require you to provide certain personal
information in order to allow you to view and copy course enrollment and
payment information. The information is required in order to provide you
with the tax information needed for compliance with the Internal Revenue
Service reporting requirements for the Hope and Lifetime Learning tax
credits. You may choose not to provide this information, but if you
choose not to provide it, we will be unable to display your enrollment
and payment information and you will have to obtain a copy of your
enrollment and payment records in person. Contact the Cashier at (206)
878-3710 ext. 3320 or
cashier@highline.edu for more
information.
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Registration
Highline Community College may require you to provide certain personal
information in order to register for classes over the Web. The
information is required in order to verify your identity. You may choose
not to provide this information, but if you choose not to provide it you
will be unable to register for classes over the Web, and you will have
to register for classes in person. Contact Registration at (206)
878-3710 ext. 3243 or
registrar@highline.edu for
more information.
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Registration Appointment
Highline Community College may require you to provide certain personal
information in order to obtain your registration appointment information
over the Web. The information is required in order to verify your
identity. You may choose not to provide this information, but if you
choose not to provide it we will be unable to display your registration
appointment information over the Web, and you will have to obtain your
registration appointment information address in person. Contact
Registration at (206) 878-3710 ext. 3243 or
registrar@highline.edu
for more information.
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Schedule Planner
Highline Community College may require you to provide certain personal
information in order to check requisites while using schedule planner.
The information is required in order to access your academic and testing
records. You may choose not to provide this information, but if you
choose not to provide it we will be unable to verify your eligibility
for enrollment into certain classes and you may be blocked from
enrolling into those classes. Contact Registration at (206) 878-3710
ext. 3243 or
registrar@highline.edu for
more information.
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Student Address Change
Highline Community College may require you to provide certain personal
information in order to change your address over the Web. The
information is required in order to verify your identity. You may choose
not to provide this information, but if you choose not to provide it we
will be unable to change your address over the Web, and you will have to
change your address in person. Contact Registration at (206) 878-3710
ext. 3243 or
registrar@highline.edu for
more information.
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Student PIN Change
Highline Community College may require you to provide certain personal
information in order to change your personal identification number over
the Web. The information is required in order to verify your identity.
You may choose not to provide this information, but if you choose not to
provide it we will be unable to change your PIN over the Web, and you
will have to change your PIN in person. Contact Registration at (206)
878-3710 ext. 3243 or
registrar@highline.edu
for more information.
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Student Schedule
Highline Community College may require you to provide certain personal
information in order to view your quarterly schedule. The information is
required in order to verify your identity. You may choose not to provide
this information, but if you choose not to provide it we will be unable
to display your quarterly schedule over the Web, and you will have to
obtain a copy of your quarterly schedule in person. Contact Registration
at (206) 878-3710 ext. 3243 or
registrar@highline.edu for more information.
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Unofficial Transcript
Highline Community College may require you to provide certain personal
information in order to view your unofficial transcript over the Web.
The information is required in order to verify your identity. You may
choose not to provide this information, but if you choose not to provide
it we will be unable to display your unofficial transcript over the Web,
and you will have to view your unofficial transcript in person. Contact
Registration at (206) 878-3710 ext. 3243 or
registrar@highline.edu for
more information.
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Library, Electronic Resources, and
Instructional Computing Resources
Highline Community College may require you to provide certain personal
information in order to access and use certain resources in the library,
and to use computers on campus. The information is required in order to
conduct business of the library and college, such as tracking overdue
materials or managing the efficient functioning of the workstation or
network. You may choose not to provide this information, but if you
choose not to provide it we will be unable to provide certain library,
computing, and information resource services to you. Contact the Dean of
Instructional Resources, at (206) 878-3710 ext. 3230 for more
information.
In addition to the previously identified laws and regulations, the
following apply:
- RCW 42.17.310 (l) exempts the following from public inspection and
copying: (l) Any library record, the primary purpose of which is to
maintain control of library materials, or to gain access to information,
which discloses or could be used to disclose the identity of a library
user.
- For the purposes of this regulation, Highline’s workstation and
network logs that collect and retain information concerning
information resources accessed shall be considered library records.
- Highline Community College Library
Policy on the Privacy of Library Records.
- 50 U.S.C. 1861 et seq.. Under the
Foreign Intelligence Surveillance Act, ("FISA"), the FBI may obtain an
ex parte (without a formal hearing) court order allowing access to the
records of library patrons.
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Instructional Activities
Highline Community College may require you to provide certain personal
information as part of instructional activities which occur on-line or
over the Web. In such cases, the information is required as part of
participation in the class. You may choose not to provide this
information, but if you choose not to provide it you will be unable to
participate in those aspects of the class which occur on the Web.
Contact your instructor or the Vice President for Academic Affairs at
(206) 870-3711.
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Review and Correction of Personally
Identifiable Information
You can review any personally identifiable information that Highline
Community College collects about you by using the information in the
Contact Information section at the end of this Notice. You may recommend
changes to your personally identifiable information you believe to be
inaccurate by submitting a written request that credibly shows the
inaccuracy. We will take reasonable steps to verify your identity before
granting access or making corrections (RCW
43.105.310).
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Cookies
To better serve our users, we may use "cookies" to customize your
browsing experience with Highline Community College. Cookies are simple
text files stored on your computer by your Web browser.
Cookies created on your computer by using this Web site may contain
limited personally identifying information, and will not compromise your
privacy or security. We may use the cookie feature to store session
login information or limited personal information, such as your name.
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Security
Highline Community College, as developer and manager of the Highline
Community College Web site, has taken several steps to safeguard the
integrity of its data and prevent unauthorized access to information
maintained by Highline Community College. These measures are designed
and intended to prevent corruption of data, block unknown or
unauthorized access to our systems and information, and to provide
reasonable protection of private information in our possession.
This information should not be construed in any way as giving business,
legal, or other advice, or warranting as fail proof, the security of
information provided via Highline Community College's Web sites.
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Disclaimer
The Highline Community College Web site has many links to other Web
sites. These include links to Web sites operated by other government
agencies, nonprofit organizations and private businesses. When you link
to another site, you are no longer on the Highline Community College Web
site and this Privacy Notice will not apply. When you link to another
Web site, you are subject to the privacy policy of that new site.
Neither the State of Washington, nor any agency, officer, or employee
of the State of Washington warrants the accuracy, reliability or
timeliness of any information published by this system, nor endorses any
content, viewpoints, products, or services linked from this system, and
shall not be held liable for any losses caused by reliance on the
accuracy, reliability or timeliness of such information. Portions of
such information may be incorrect or not current. Any person or entity
that relies on any information obtained from this system does so at
their own risk.
Highline Community College reserves the right to revise and update this
Privacy Notice at any time by posting such revised Privacy Notice at the
Highline Community College home page.
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Highline Community College Contact Information
You may contact Highline Community College as follows:
To review your personal information, or request correction of your
personal information:
Public Records Officer
Highline Community College
P.O. Box 98000
M/S 6-11
2400 S. 240th Street
Des Moines, WA 98198
(206)-878-3710 ext. 3363
Fax: (206)-870-3780
kbligh@highline.edu
To offer comments about Highline Community College's Web site or about
the information presented in this Privacy Notice:
Public Web Site Coordinator
Highline Community College
2400 S. 240th Street
Des Moines, WA 98198
(206)-878-3710 ext. 4320
Fax: (206)-870-3744
webmaster@highline.edu
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