Highline Community College
Travel Procedures
(Revised 01/00)
Contents
Section I | Section II | Section III | Section IV | Section V | Attachments | Return to Policies Page
| SECTION I | General Policies | 1 | |
| A. | Control of Travel | 1 | |
| B. | Authorization to Travel | 2 | |
| C. | Lodging Facilities within Fifty Miles | 2 | |
| D. | Conventions, Conferences, Meetings and Formal Training Sessions | 3 | |
| E. | Direct Payment to Vendor Supplying Subsistence and/or Lodging, etc. | 3 | |
| F. | Compliance with the Americans with Disabilities Act | 4 | |
| G. | Health and Safety of Travelers | 4 | |
| H. | Travel for the Convenience of Employees | 4 | |
| SECTION II | Subsistence and Lodging | 5 | |
| A. | Travel Reimbursement | 5 | |
| B. | Subsistence & Lodging Reimbursement Rates | 6 | |
| C. | Exception to Allowable Lodging Rate | 7 | |
| D. | Reimbursement Rates for College Board of Trustees | 8 | |
| SECTION III | Other Travel Expenses | 9 | |
| A. | Reimbursable Transportation Expenses | 9 | |
| B. | Air Travel | 9 | |
| C. | Private Auto | 9 | |
| D. | Rental Cars | 9 | |
| E. | Miscellaneous Travel Expenses (reimbursable, non-reimbursable) | 10 | |
| SECTION IV | Preparation of Travel Expense Voucher |
12 | |
| A. | Submission/Completion of Expense Voucher | 12 | |
| B. | Miscellaneous Receipts and Information Required | 13 | |
| SECTION V | Travel Expense Advances | 14 | |
| A. | Purpose of Travel Advance | 14 | |
| B. | How to Obtain Travel Advances | 14 | |
| C. | Accounting for Travel Advances | 15 | |
| Attachments | To view an attachment, click on the appropriate link. | ||
| Attachment #1 - | Prior Approval for Travel | ||
| Attachment #2 - | A40, Travel Authorization (Advance) | ||
| Attachment #3 - | A20-A, Travel Expense Voucher | ||
| Attachment #4 - | 150% Maximum Lodging Exception Authorization | ||
| Attachment #5 - | Qualified State Travel Agencies | ||
| Attachment #6 - | Mileage Chart Washington State Cities (estimates only) | ||
| Attachment #7 - | Mileage Chart Washington State Community & Technical Colleges (estimates only) | ||
| Attachment #8 - | Travel Budget Codes | ||
| Attachment #9 - | http://www.ofm.wa.gov/policy/10.htm State Administrative and Accounting Manual (SAAM) Chapter 10 - Travel | ||