Human Resources: Payroll & Benefits - Payroll Information

The payroll information presented below is an overview of the College payroll system. This information is subject to change and is subject to the provisions of any legislative mandates and College policy changes. For more detailed information about Highline College pay, please do not hesitate to contact the Payroll Office at 206-878-3710 ext. 3207 or 3221.

Pay dates
Employees are paid on a ten-day lag. The 1st through the 15th of the month is paid on the 25th of the month. The 16th through the last day of the month are paid on the 10th of the following month. Due to holidays and irregularities of the calendar there are exceptions. If the normal payday falls on Saturday, payments are made on Friday. If normal paydays falls on Sunday, payments are made on Monday.

On-line Employee Earnings History
Highline utilizes a “paperless” payroll and all employees are asked to sign up for electronic deposit of their salaries. Because no payroll “stub” is generated, employees need to access the Employee Earnings History on the Highline intranet (located under Online Services link) to view their net pay, deductions and leave balances. The employee SID (Secure ID) and PIN are required for this access. If you access this page off campus, you will be first required to use you usual log in information, such as your user ID and password.

SID and PIN
A SID number is generated upon set-up into the payroll database. The information is mailed to the employee’s home address. This number is used as an employee ID instead of the social security number. Several times a month PIN numbers are generated for new employees. They are also mailed to the home address on file with a letter explaining their use.

Direct Deposit
New employees are asked to complete an electronic deposit form to send their net salary directly to their bank account. In the event of a change of banks or accounts, payroll must be given that information by the 15th or last day of the month in order that the employee’s salary is not sent to a closed account.

Tax information for Non Resident Alien Employees
The Internal Revenue Service (IRS) has recently issued a new revenue ruling which changes the way employers calculate federal income taxes on wages paid to Nonresident Alien employees. The new withholding rules are meant to prevent over-withholding by more closely approximating an individual's actual income tax liability. More information is available at the following link: http://www.irs.gov/taxtopics/tc851.html

Click here for instructions on how to complete W-4 form.