Mail Room
Mailroom Personnel
The campus mail room is located on the first
floor of Building 25, Room 113. Mail is picked up from the Post
Office each morning and sorted for campus delivery starting at 10:00
AM. Inter-campus mail is delivered again starting at 1:00 PM. Each
afternoon, mailroom staff prepare mail for delivery to the Post
Office. Mail must be received in the mailroom by 3:00 PM for
processing.
Special Services: If your mail needs additional
services, i.e., certified, Express, please print and complete a
Mail Handling Request Form
(Word) and attach it
to your mail.
Mail Preparations: The Postal Service
requires mail to be addressed and prepared as shown in the example
below, to make it compatible with automated mail handling equipment.
The following points will make your mail qualify for postage
discounts.
-
Use a number 10 business envelope rather
than larger or smaller envelopes.
-
Addresses should be typewritten in all
capital letters, block format.
-
Omit all punctuation except the hyphen
between the zip+4 code. If you do not have the zip+4 code, you
may obtain it from the US
Postal Service website.
-
Place address within OCR (optical character
read area). Keep lower 5/8 inch of envelope clear for printing
of barcode.
Incorrect Address Example:
Bigname Corp.
123 W. 95th., ste. 555
Seattle, Washington, 98108
att: Marysue Public
Correct Address Example:
MARYSUE PUBLIC
BIGNAME CORP
123 W 95TH ST STE 555
SEATTLE WA 98108-1234
Bulk Mailing: The college maintains a
non-profit, bulk mailing permit for large mailings. Mail Services
must approve all artwork for a mail piece prior to printing. Please
contact the
Mail Services Supervisor for an appointment while you're in the
planning stage for your bulk mailing as many factors need to be
considered prior to printing a mail piece. Allow additional
processing and delivery time for bulk mailings.
Are you planning a bulk mailing? Mail Services now has new
tabbing and addressing equipment that will make your next bulk
mailing a breeze.
If you are anticipating a bulk mailing in the near future, please
contact the
Mail Services Supervisor. Mail Services has the capability to
tab your self-mailers. We also can verify, sort and barcode the
addresses from your mailing lists and print them directly on the
mail piece. No more applying labels or sorting your mailing into zip
code order.
What do you have to do?
-
Contact Mail Services to make sure your
mailing is designed properly prior to printing.
-
Download your mailing list into Excel or
Access format.
-
Send it to Mail Services along with your
brochure or flyer and indicate the date you want it mailed.
That's it.
Wow, isn't that easy? It saves you hours of
applying labels and it saves the College $$$$$ by earning postage
discounts.
Packages & Express Shipments: Mail Services processes all
shipments to United Parcel Service and express shipments to Federal
Express and other carriers. Please complete a
Mail Handling Request Form
(Word). Provide
information as to the contents of your package and the value for
insurance and customs purposes. Mail Services will provide packaging
materials and arrange for pick up. Deadlines are: 8:00 AM for UPS
and Fed Ex Ground Service, 12:00
PM daily for Federal Express, overnight service and 3:00 PM daily for United Postal
Service Express Mail services.
Personal Mail: As a courtesy, Mail Services will deliver your
personal letter mail to the Des Moines Post Office at 3:30 PM each
day. Postal regulations do not allow us to deliver personal
packages. Apply sufficient postage. (Check the
US Postal Service website or
call the
Mail Services Supervisor for rates).
Rubber band your personal mail and place in outgoing mail basket.
College Addresses: If you are having a
package mailed to the college, use the Post Office Box address for
US Mail.
Marysue Public
Highline Community College
PO Box 98000 MS xx-x
Des Moines, WA 98198-9800
If you are having a courier service (UPS, Fed Ex) ship a package,
use the college street address.
Marysue Public
Highline Community College
2400 S. 240th St., MS xx-x
Des Moines, WA 98198
(Always include your name and mail stop)
Last updated:
October 07, 2009
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